RevOps Built-In Terms

Reference guide to all of RevOps “Built-In” Terms and how they work.

RevOps offers a set of built-in terms out of the box to get you started with creating agreements immediately. Many of these built-in terms also have additional functionalities included to help automate your quote to cash process. This guide describes the built-in functionalities of these terms.

 

Contract Term (Months)

The entire length of the contract pricing period in months. The input type of this term must be "Number".

RevOps uses the number entered here as the service length of the line item (unless the service length is specifically set for the line item) when calculating the subtotal of the line item. The number also drives the end date of the contract period. 

On the agreement, this term will show either a full number or a float rounded to the 2nd decimal digit, to represent partial months. RevOps calculate the float: 

( Contract_End_Date - Contract_Start_Date ) / 365 * 12

This built-in term is required on all RevOps Order Forms. If this term is not used on an agreement, it must be added before the deal can be submitted for approval. The value for this term must also be a positive number. 

Contract Period

This term is used to displays either the contract start date or the contract period (start date and end date), depending on whether the input type for this term is selected as "Date" or "Contract Period".

The dates represented on this term is used as the service dates of the line item.

The contract end date of this term is not editable and is calculated based on the length of the contract term. 

This built-in term is required on all RevOps Order Forms. If this term is not used on an agreement, it must be added before the deal can be submitted for approval. The start date of this term must also occur before the start date of all line item and the end date of this term must occur after the end date of all line items on the deal. This is to ensure that the service dates of the line item fall within the contract dates.

 

Billing Frequency

The Billing Frequency of the Sales Order. By using this term you can price your products independently from their payment schedule.

The available values on this term include One Time, Monthly, Quarterly, Semi-Annually, Annually. The value of the term can be marked as unavailable, If your business does not offer these types of payment schedule.

If syncing this term to a picklist field your CRM, the API Name must match.

Payment Terms

This term specifies the period of time your customer has to pay the amount due.  Available values include: Net 30, Net 45, Net 60, Net 90, and Due Upon Receipt.

If syncing this term to a picklist field your CRM, the API Name must match the following:

  • Net 30: 30
  • Net 45: 45
  • Net 60: 60
  • Net 90: 90
  • Due Upon Receipt: 0

Offer Expiration

The date at which the agreement will expire. After this date, the signer can only view the agreement shared but can no longer sign the agreement via RevOps.

The offer expiration date maybe set to a date in the past.

Signature Page Terms

The term contains the legal agreement language included on the signature page of the agreement.

Since the same term language is used on every signature page is attached, we recommend making this term language as generic as possible. To customize the agreement language included on the signature page, Operators may be used.

 

Auto-Renewal

The agreement language specifying the renewal policy. 

This term currently does not have any built-in functionality.

 

Billing Start Date

Defines the start date of the first invoice or subscription.

 

Account ID

This term allows businesses to map their internal customer ID to the RevOps Account object.

The value of this term may be entered on the deal or if you are integrated with Salesforce, by creating an Account Sync mapping.

Every deal created with RevOps is associated to an Account. Deals created with the same Account ID, will belong to the same Account in RevOps

If this field is not used, RevOps will create an Account ID to identify the account the deal was made out for.

Purchase Order Number

The purchase order number term can be used to help both the business and buyer track and reference the orders they've sent or received.

This term currently does not have any built-in functionality.

Late Payment Percentage Fee

This term can be used to specify any fees that may incur due to late payment on the invoice.

This term currently does not have any built-in functionality.